Equalital Privacy Policy

Equalital is committed to protecting your privacy. This policy outlines how we collect, use, store, and disclose personal information in line with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

Who We Are

Equalital provides services related to organisational psychology, including talent assessment, psychometric assessment, organisational research and equity, diversity and inclusion. When handling personal data, we act as a "Data Controller," which means we determine how and why your data is used.

What Data We Collect

We may collect:

• Personal Details: Name, job title, contact details (email, phone number)
• Professional Information: Company details, role specifics, and information about your engagement with our services
• Assessment Data: Responses and results from assessments (e.g. psychometric assessments and interviews), which may include data related to skills, personality traits, aptitude and work preferences.
• Feedback and Responses: Data you provide during surveys, interviews, focus groups or other interactions related to our projects.

How We Use Your Data

We use personal data to:

• Deliver and manage our consulting, training, research, and psychometric assessment services
• Communicate updates and insights related to our services
• Conduct evaluations and improve our service quality
• Analyse psychometric assessment results to generate insights for development, recruitment, or research purposes, strictly in line with agreed project objectives
• Comply with legal and regulatory obligations

Legal Basis for Processing

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). This includes processing data based on:

• Contractual Necessity: When it's necessary to fulfil a contract with you
• Legitimate Interests: When processing is required for our business operations, provided it doesn't infringe on your rights
• Consent: For processing psychometric assessment results or for marketing and other specific purposes (with an option to withdraw consent anytime)

Data Retention

We retain personal data only as long as necessary to fulfil our services and legal obligations. Typically, data will be held for no longer than five years unless extended retention is required for compliance or other valid reasons. Psychometric assessment data will be retained only for as long as needed to fulfil the assessment's purpose or as legally required.

Data Transfers

If we transfer personal data outside of the UK, we ensure appropriate safeguards are in place, as required by UK GDPR. This includes, but is not limited to, the use of standard contractual clauses or adequacy agreements with non-UK recipients to protect your information.

Data Sharing

Your information is only shared:

• With trusted partners and suppliers essential to delivering our services (all operate under strict confidentiality)
• With regulatory authorities, if required by law
• With assessment providers, where relevant, to administer psychometric assessments under strict confidentiality agreements

Note: We do not sell or share personal data with third parties for their marketing purposes.

Data Security

We use secure systems and processes to protect your data against loss, misuse, unauthorised access, or disclosure. Access is restricted to only those employees and partners who need it to perform their roles.

Your Rights

Under UK GDPR, you have rights, including:

• Accessing your data
• Correcting inaccurate data
• Requesting deletion (in certain circumstances)
• Objecting to processing or withdrawing consent

To exercise any rights, including rights related to psychometric assessment data, contact us at hello@equalital.com.

Policy Updates

We may update this policy to reflect changes in law or our practices. The updated version will be available on our website, and we encourage you to review it regularly.

Complaints

If you are unsatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

• Website: https://ico.org.uk
• Phone: 0303 123 1113

Equalital Ltd is registered with the ICO. Registration no. ZB365337

Contact Us

If you have questions or concerns about this policy, please reach out to our Data Protection Officer at:

Email: hello@equalital.com